Photography Agreement + Booking Form

AGREEMENT OVERVIEW: This Agreement expresses the full and complete agreement between the CLIENTS (Hereafter referred to as CLIENTS) and Trudi Bartley Photographer (Hereafter refereed to as Trudi Bartley Photographer) regarding the subject matter hereof. It supersedes all prior agreements. The only way to add or change this agreement is to do so in writing, signed by all parties.

COOPERATION: Unless otherwise noted, Trudi Bartley Photographer, it's associates or employees will be the exclusive photographer(s) at this portrait photography shoot. The CLIENTS agree that good faith cooperation and communication between them is important in obtaining a good result. CLIENTS must also notify Trudi Bartley Photographer and photographer(s) in writing if they wish to have anything photographed in a particular way. Trudi Bartley Photographer or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Trudi Bartley Photographer is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Trudi Bartley Photographer or beyond the photographer(s) control.

HOUSE RULES: CLIENTS agree and understand that the photographer(s) are limited by the guidelines of the location site/venue management/government rules and CLIENTS agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the CLIENTS responsibility. If CLIENT appears under the influence of alcohol or drugs during the shoot, Trudi Bartley Photographer has the right to cancel the shoot immediately due to liability and health concerns arising.

IMAGES and COPYRIGHTS: Photographs/images produced by Trudi Bartley Photographer are protected by Copyright Law (all rights reserved). Upon final payment by CLIENTS, CLIENTS are allowed to display resulting images for personal use. Said images may not be altered or reproduced in any manner without prior written permission of Trudi Bartley Photographer. CLIENTS will receive a high resolution images via an online gallery with printing rights. When publishing the photos socially or commercially, Trudi Bartley Photographer must be noted as the photographer. The CLIENTS must obtain written permission from Trudi Bartley Photographer prior to the CLIENTS, their associates, friends or relatives selling the photographs. 

Trudi Bartley Photographer does not provide any unedited images to CLIENTS as it does not represent the quality Trudi Bartley Photographer strives for. Trudi Bartley Photographer takes pride in the edited images, and images will not be delivered if they do not meet Trudi Bartley Photographer’s quality standards. Whilst  Trudi Bartley Photographer’s editing style is quite complimentary, please note below, what defines Trudi Bartley’s Photographer’s “edited” images. Trudi Bartley Photographer’s edited images include colour correction, colour enhancements, exposure correction, shadow and highlight recovery, lens correction, and a little artistic flare. Retouching/photoshopping images is used where needed. This is at Trudi Bartley Photographer’s own discretion whilst editing, and usually does not extend beyond a handful of images. 

MODEL RELEASE: The CLIENTS hereby grants to Trudi Bartley Photographer and successors, heirs, executors, administrators, assigns, attorneys, representatives and agents, the irrevocable and unrestricted right to use and publish photographs of the CLIENTS or in which the CLIENTS may be included, for editorial, trade, advertising or any other purpose and in any manner or medium; to alter the same without restriction; and to copyright the same. The CLIENTS hereby release Trudi Bartley Photographer and all associates representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Trudi Bartley Photographer’s use of said images.

BOOKING FEE & PAYMENT SCHEDULE: A non-refundable booking fee of 20% of CLIENTS chosen package, is due at the signing of this agreement. This is a NON-REFUNDABLE BOOKING FEE. Should the CLIENT not show up to the scheduled appointment, cancel the appointment or otherwise breach this Agreement, the NON-REFUNDABLE BOOKING FEE shall be liquidated for damages to Trudi Bartley Photographer. For events out of Trudi Bartley Photographer’s control such as act of god, weather, fire, pandemic, state emergencies or for any other critical issue that is out of Trudi Bartley Photographer’s power, the BOOKING FEE IS NON REFUNDABLE. In the case where any of the previous mentioned problems arise, postpone of sessions are offered to fulfil the duties of Trudi Bartley Photographer. The CLIENT shall also be responsible for payment of any materials/charges incurred up to the time of cancellation. Otherwise, the booking fee shall be applied towards the Final Total, with the remainder of charges payable in full via transfer before the day of the session, or cash on the day of the session. 

LIMIT OF LIABILITY: In the unlikely event that the photographer(s) are injured, become too ill, or has an emergency that prevents them from photographing the event, Trudi Bartley Photographer will contact the CLIENT as soon as possible, to arrange another suitable date and time. Trudi Bartley Photographer takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Trudi Bartley Photographer’s control. CLIENT agrees that Trudi Bartley Photographer or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event. 

COMPLETION SCHEDULE: Images are expected to be edited within 3-6 weeks after the photo shoot date. Online gallery delivery is expected within this time frame, but may take longer. Prints/canvases/albums and extras will be available anywhere from 2-6 weeks, after they are ordered. These items can be picked up from Trudi Bartley Photographer’s home studio by appointment only (please email Trudi Bartley Photographer and ask for current address). Contact Trudi if you need a mail/shipping quote. 

Please fill the below form out carefully. Trudi will use this information to help understand her responsibilities on the day.Once you have submitted this agreement + booking form, Trudi will confirm your booking once the retainer has been received. Please send a confirmation messages/email when you make payments. By paying the booking fee, you understand all of the above agreement.

Booking Form